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Quick Start Guide

Quick Start Guide

- Presentation

- Installation

- Logging in

- Administration Module

- Sales Module

- Bookings Module

- Settings

### Installation:

Bookingo is a On-line Travel Agency - OTA. It's a dynamic system that allows searches at country hotels, city hotel groups, promotions and more.

The system is divided into two main areas:

The Admin Panel and the Web Site.

In order to get the correct function of the web site, you must create a Database in mysql and User, follow:

// Now with Auto installer

Follow your website URL in your Browser: http://yoursite.com/installer follow in line instruccions in order to install Bookingo.

The Admin Panel

The web site will respond with the information that you provide through the admin panel.

### Logging in:

Once the system is installed, you can access the administrator by using this route:

http://yourwebsite.com/bk-admin

The default credentials are:

User: admin

Pass: demo123

### Dashboard:

This is the first screen you see once you are logged into the admin panel, and it is divided into four sections:

• General Stats

• Microsite Sales

• Latest Checkins

• Latest Checkouts

General Stats

It shows five categories of elements and the number of active elements in each category:

• Inventories

• Hotels

• Cities

• Bookings

• Reviews

Additionally, it works as a shortcut to each of these categories. You can make click on the category.

Microsite Sales

It shows three types of statistics:

• Today Sales

• Sales of the Month

• Sales of the Year

The data has been obtained of all transactions and approved in the transactions module.

Latest Check-ins

It shows 8 closest bookings to date of the current day, shows us the check-in and responsible for the reservation. If you want to see detail reservation you can click on the button GO. Bookings of other date are not shown in this section. To access them you have to go to the Bookings module.

Latest Checkouts

It shows 8 closest bookings to the date of the current day, shows us the date of departure and responsible of the reservation. If you want to see detail reservation you can click on the button GO. Bookings of other date are not shown in this section. To access them you have to go to the Bookings module.

### Administration Module:

The management module is the most important as it allows to configure Bookingo Web Portal. This is where we define the hotels, rooms, room rates, cities and define the inventory, thus requiring to be careful enough. Setup is simple but has an order and you should follow to get things working correctly.

The configuration procedure is as the following:

Create

the City

1

Create

the Hotel

2

Create

the Inventory

3

Cities:

Section of cities have two options: List of cities and add city. The first thing to do is to define what we want to target cities manage and display on the website. To display a hotel inventory, we must first have set the city where the hotel is located.

City list

In this section we are shown all the cities that we have created in the system, cities have two states: active and inactive. To display the cities in the inventory, it must have an active state. From here we set that cities will be active or inactive.

Hotels

In the hotels section we have two options: hotel list and add direct hotel. After configuring the cities, the next thing we must do is define what hotels we manage and display on the website. To display a hotel inventory, we must first have set the city where the hotel is located, and to show a city inventory also we have to define at least one hotel with a room and prices associated with the room.

The correct configuration for a Hotel is:

Create

the City

1

Create

the Hotel

2

Create

Hotel Rooms

3

Add Price

to the Rooms

4

Hotel List

In this section we are shown all the hotels we have created in the system, the hotels have two states: active and inactive. For hotels to be displayed in the inventory we must have the active state. From here we set which hotels will be active or inactive. Additionally also from here you access the detail of the hotel, from where we can manage rooms and rates.

Inventories

This section allows you to track inventory, hotels and cities that want our web site to show, so you should pay close attention to each of the blocks. This is the most important operation of the system as it is through this feature that you can perform the following configuration:

a) Creating inventories

b) Inventory Configuration

c) Inventories modification

d) Activation of inventories in the web portal

The correct procedure is as follows:

Create the Inventory

1

Add

Cities

2

Add

Hotels

3

Configure

the Inventory

4

Activate

the Inventory

5

### Sales Module:

The sales module shows all sales and transactions made in Bookingo. All reservations are associated with a sale and a transaction. When the customer makes a reservation and decide to pay at the hotel, the transaction is created, but the sale is not generated until the transaction is complete. When paying through PayPal, once the transaction is complete, the system generates automatically the sale.

Total Sales

In this section you find all the success transactions list made on the site, also you can view details for each one.

To view details click on the VIEW DETAILS button to access the form.

In this new page you can edit:

• Transaction ID

• Guest Name

• Guest Last Name

• Phone

• Email

• Total Price

• Payment Status

• Status Message for the transaction

Transactions

In this section you find all the transactions list made on the site, also you can view details for each one.

To view details click on the VIEW DETAILS button to access the form, this is the same form described in before.

### Bookings Module:

Reservations module shows all reservations made in local hotels, grouped into four categories. Active reservations, pending reservations, booking records, and canceled reservations.

Something to note is that you can access to the details of the reservation in each of the categories mentioned before. Additionally all sections have a search filter to find the number of reservations inventory, reservation number and the name of the applicant.

Active

In this section are show the list of all reservations completed in the website that are active. Active reservations are for the current date, also you can Cancel the reservation making click on CANCEL button, the client has the option in your website to send a cancellation request, so if the cancellation policy is active for the case the admin must cancel the reservation manually in this section, you will receive an email with the request.

Pending Status

In this section, all reservations are overdue or the check-in date already expired.

Record

In this section is the list for all reservations that have been made in the system. In other words shows the complete history of reservations.

Canceled

This section shows all reservations have been canceled.

### Settings Module:

In the settings module, we configure the appearance of the web portal, any changes in the look of the site is done from here. Additionally it also allows us to create users and view reservation requests to hotels.

• Add User

Fill out the form with the appropriate information for the fields Email, User Name, Password, Password Confirmation and User Role for each user.

• Users

Here we can see the full list of all users in the system, you also can view details for each user and you can change role, delete, and edit the user.

• Users Roles

Here you can add new user roles, and you can see the list of the current roles, you can also delete the ones you don’t use.

• Appearance

In this section we have 2 tabs: General Settings and Page Settings.

• Email Template

From here you can edit the system default emails sent to the admin and client after a reservation.

Is divided in 3 Tabs: Email Template, Email Recipients and Add Email Recipients

• Decrypt Email Data

From here you can Decrypt the Credit Card Info received in the reservation email when a Client make a reservation for pay at the Hotel, to decrypt this information you need first to setup the default SECURITY KEY and SECURITY SALT located in the file encryptor.php you can find this file at: inc/libraries-bgo/class/encryptor.php

• Security Key: the key you defined in the encryptor.php file

• Security Salt: the salt key you defined in the encryptor.php file

• Text to Decrypt: the encrypted data you receive in the email

• Decrypted Text: the original data

• Payment Gateway

Here you choose the Payment type you accept, for the moment only paypal and pay on the hotel is available, more gateways coming soon.

You can activate or inactivate a payment gateway from here, if you activate Hotel Gateway you will need to install a SSL in you website in order to work this properly.

The paypal Gateway is configured here, you need to add you paypal email address and the currency code.